For many bridge clubs, management of tournament fees in cash is a burden in many ways. The tournament director has to collect, sort, count and check the money, and write a report for the treasurer. The treasurer has to check the money, do the bookkeeping, as well as store and transport the money. When banks cease to accept cash, the club will need an expensive cash agent or tournament fee tickets. Many clubs would prefer to have more time and money available for other things.
Bridgetime Pay gives clubs a fast, easy, secure method for managing tournament fees. Bridgetime Pay is much cheaper for the club than a cash agent and tournament fee tickets, and involves much less work.
Bridgetime Pay is easily accessed via a web browser on a computer or tablet. So club members can easily access Bridgetime Pay to see the balance and the transactions in their personal club account wherever they are, for example at home. The balance is also shown on the tablet every time the member plays a tournament.
Bridgetime Pay works in that every member of the bridge club has a personal club account into which they make deposits in advance. When members then need to pay tournament fees to the club, the fee is deducted from their club account. Bridgetime Pay is also used by the club to pay officers and to reimburse members’ outlay for the club.
On a tablet, a club member registers their name and selects tournament fee (if there are several different tournament fees) and any extras like coffee or other refreshments. The tablet then shows the member the amount to pay and the balance of their club account after payment. If the balance is not enough for the payment, taking into account any credit granted by the club, the member may pay the tournament director in cash. The director keeps the collected cash and makes a personal bank deposit to the club.
Bridgetime Pay automatically creates journal vouchers for all types of transaction (tournament fees, reimbursements and outlay). A journal voucher consists of a summary for each account, followed by a transaction list for each account. In this way, the treasurer gets ready-to-use journal vouchers directly and saves many hours of work.
An email is sent automatically to members whose club account has a deficit. The email contains a message written by the club, for example ‘Your club account needs to be topped up’. In this way, members get help to avoid deficits in their accounts.
It should be easy to get started with Bridgetime Pay. Therefore, we help clubs by entering club members in the system when the club is about to start using Bridgetime Pay. If the club is already using Bridgetime Score, the members do not need to be entered in Bridgetime Pay as they are already entered in Bridgetime Score.
If a bridge club decides to use Bridgetime Pay, do all members need to get a club account?
No. Every member may decide, if the club so permits, whether they want to have a club account or continue to pay the club in cash. However, in our experience, most members decide to set up a club account when they discover the advantages of the system. A club may decide on a higher tournament fee for members who decide not to have a club account and continue to pay in cash.
How are tournament fees paid by a member who has no club account or by a guest?
Members who have no club account and club guests pay fees to the tournament director in cash. The tournament director keeps the cash and then deposits the amount in the club’s bank account.
Bridgetime Pay may be supplemented by the Bridgetime Café system, which provides a clear overview of what the cafeteria sells with text, photos and prices, making it easy to order and pay on a tablet. Click the link to read more about Bridgetime Café.
We like to share our experience so that you and your bridge club are well prepared when you decide to introduce a digital system for cashless management of game fees. Unlock the article by completing a short form.
Bridge clubs still largely use cash to pay tournament fees and for coffee and other refreshments. For bridge clubs, cash management has become expensive, labour-intensive and a security risk as banks in Sweden no longer accept cash. This article describes the three biggest frustrations with cash management of tournament fees and offers two solutions to the problems: tournament fee tickets and a digital system. Unlock the article to read more.